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Job Requirements of Administrative Assistant:
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Employment Type:
Contractor
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Experience:
Not Specified
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Education:
Not Specified
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Travel:
Not Specified
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Manage Others:
Not Specified
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Location:
South San Francisco, CA (Onsite)
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Administrative Assistant
BCforward
South San Francisco, CA (Onsite)
Contractor
Administrative Assistant BCforward is currently seeking a highly motivated Administrative Assistant/EA.for an opportunity in South San Francisco, CA 94080.Position Title: [Administrative Assistant/EA]Location: [South San Francisco, CA 94080, onsite role]Start Date: [3 Months (Possible extension on Conversion)]Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Job Type: [ON-SITE]Pay Range: [42.00] - [$42.76]Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.). Job ResponsibilitiesA successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivated organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job Responsibilities
- Maintain complex and detailed calendars
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Manage the coordination and logistics of both internal and external meetings
- Arrange and coordinate complicated domestic and international travel
- Organize all aspects for offsite conferences and external events, including catering and transportation
- Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
- Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly
- Required Qualifications, Capabilities and Skills
- At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
- Advanced ability to organize
- Tact and good judgment in confidential situations, and proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities (i.e., calendar management)
- Position requires 5-day in office attendance
- College degree is a plus.
Interested candidates please send resume in Word format Please reference job code 222066 when responding to this ad.
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