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Executive Staff Assistant

BCforward Phoenix, AZ (Onsite) Contractor
Executive Staff Assistant

BCforward is currently seeking highly motivated Executive Staff Assistant for an opportunity in Phoenix, AZ

Position Title: Executive Staff Assistant

Location: Phoenix, AZ

Anticipated Start Date: ASAP

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 12 Months Contract

Job Type: FULL TIME Contract

Pay Range: [17.00/hr.] - [18.00/hr.]

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Job Description

Client is seeking an experienced and highly motivated individual to join our team as an Executive Staff Assistant. This position is set in a hybrid work environment with assigned in office and remote days that may be adjusted due to workload requirements. Under general supervision of the Finance Administrator, this position works independently performing a wide range of complex and confidential administrative duties of considerable difficulty, including coordinating and tracking all critical and time sensitive actions from stakeholders that range from top tier client leadership to the Governor's Office and the State Legislature; gathering fiscal and policy information associated with Correspondence Control request; writing comprehensive and accurate minutes for all leadership level meetings; gathering high volume Federal Expenditure Report documentation for review, approval and cataloging; submitting and monitoring all purchase request and coordinating with Division Business Administrators; managing conference room calendars; managing the Finance Administrator and Financial leadership calendars; and telecommuting schedules for all staff; arranging all training and travel needs while creating and maintaining the associated standard work; reviewing and updating internal organization charts; developing and communicating administration policy and procedure; and coordinating logistics for staff on-boarding and off-boarding with the hiring supervisors, IT, Payroll and Human Resources.

Skills:

  • Completing difficult analytic work; written and verbal communication; provide technical assistance and guidance, as requested; set priorities and manage a diverse range of administrative functions; problem solve various issues and execute independent judgement, responds to internal and external customers; coordinating administrative matters between organizational units; interpreting and explaining rules, regulations and functions; prioritizing workflow; researching and correcting errors, using computers, including internet-based applications and productivity software applications, such as Microsoft Office and Google Suite.

Experience:

  • A Bachelor's degree in a field appropriate to the assignment from an accredited college or university and three to five years of progressively high-level executive or administrative responsibility with senior level management. Experience in State government preferred.

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 220493 when responding to this ad.


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Job Snapshot

Employee Type

Contractor

Location

Phoenix, AZ (Onsite)

Job Type

Admin - Clerical, Customer Service, Other

Experience

Not Specified

Date Posted

03/25/2024

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