Administrative Executive Assistant IV

Job Title: Administrative - Executive Assistant IV

Location: New York City, NY

Duration: Contract - 6 months

Pay Range: $43.59/hr - 48/hr (W2)

Job ID: 373859

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an Executive Assistant IV to join our dynamic team supporting a VP and a Director at client. The ideal candidate will have strong experience in complex calendaring, travel coordination, and executive operations, and a proven ability to anticipate issues, recommend solutions, and adapt to changing business needs. This is an onsite role in New York, NY, Monday through Thursday.

Responsibilities:

• Coordinate internal and external meetings.
• Manage complex calendars, including setup and adjustments.
• Prepare and process expense reports and purchase requisitions.
• Collaborate with the executive office to develop, manage, and maintain operational processes and information flow.
• Coordinate domestic and international travel arrangements.
• Organize strategic events and team all-hands meetings.
• Build cross-functional relationships between departments.
• Partner closely with team leaders and lead administrators.
• Communicate key organizational and company updates to administrative and cross-functional partners.

Required Skills & Qualifications:

• 6+ years providing administrative support to one or more executives.
• 6+ years coordinating domestic and international travel logistics for executives.
• 6+ years managing complex calendars and expense reports.
• Experience prioritizing multiple projects and deadlines.
• Proficiency with Microsoft Office and Google Workspace.

Preferred Skills:

• Experience supporting VPs at a large-scale technology company.
• Experience working within an executive office alongside other administrative and operations partners.
• Demonstrated confidentiality, discretion, and attention to detail.
• Proactive approach to managing tasks to completion with minimal supervision.
• Ability to manage projects, multitask, and pivot direction as business needs change.
• History of building and maintaining trust with leadership and partners.
• Strong collaboration with administrative professionals and cross-functional partners.
• Experience influencing and managing cross-functional stakeholder relationships and logistics across multiple teams.
• Experience driving strategic projects.
• BA/BS degree.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

Work Arrangement

Onsite in New York, NY. Monday through Thursday onsite. Full-time contract at 40 hours per week with potential overtime.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.

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