Executive Assistant

Job Title: Executive Assistant

Location: Palo Alto, CA

Duration: Contract - 6 months

Pay Range: $36.46/hr. to $47.73/hr. (W2)

Job ID: 373526

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an Executive Assistant to support the Senior Vice President of PS Strategy in a global, matrixed organization. The ideal candidate will have strong experience in executive-level administrative support, complex calendar and travel management, and cross-functional coordination, and a proven ability to operate independently, protect executive time, and drive seamless execution across multiple time zones.

Responsibilities:

• Own and manage a complex executive calendar across time zones, align scheduling to business priorities, and resolve conflicts.
• Coordinate domestic and international travel, handle real-time changes, and manage accurate, timely expense reconciliation.
• Serve as primary point of contact and gatekeeper for the SVP, triage communications, and maintain confidentiality.
• Prepare, review, and edit executive correspondence, reports, presentations, and briefing materials to an executive-ready standard.
• Plan and coordinate complex meetings, leadership forums, and offsites, including logistics, agendas, and follow-ups.
• Partner with PS Strategy, other Executive Assistants, and senior stakeholders to align priorities and decision rhythms.
• Support the rhythm of business, including annual and quarterly planning, operating reviews, and action tracking.
• Coordinate special projects and non-routine initiatives, tracking owners, deadlines, and dependencies.
• Manage delegate access and administrative permissions for calendars, HR, and task delegation as applicable.
• Support hiring coordination, including interview scheduling, candidate logistics, and feedback tracking.
• Coordinate onboarding and offboarding logistics for employees, vendors, and interns, including access, equipment, and workspace.
• Leverage Microsoft 365 and internal tools to streamline workflows and maintain information hygiene.
• Support coordination of team events aligned with priorities, including volunteering and recognition activities.
• Maintain distribution lists, org charts, and purchase orders, and process expenses in compliance with policy.

Required Skills & Qualifications:

• 8-10+ years of progressive administrative experience supporting senior or executive leaders in complex, matrixed environments.
• Expert calendar, travel, and meeting logistics management with competing priorities and frequent changes.
• Experience coordinating across multiple time zones and partnering with global stakeholders.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel) and travel/expense systems.
• Strong judgment, discretion with confidential information, and written and verbal communication skills.
• Ability to manage multiple projects, deadlines, and stakeholders with minimal supervision.
• Familiarity with AI productivity tools.

Preferred Skills:

• Experience supporting an SVP or C-suite leader in a global technology company.
• Background coordinating cross-functional programs and operational cadences.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.