Administrative Assistant

BCforward is currently seeking a highly motivated Administrative Assistant for an opportunity in Boston, MA 02111.

Position Title: Administrative Assistant
Location: Boston, MA 02111

Anticipated start date: 1-2 Weeks

Duration: 5 months

Pay Rate: $25-28 /hr on w2

Work Schedule: 5 Mon-Fri 9-5pm with half hour lunch break.

Job description:

Administrative and Clerical duties in an Executive office.

DUTIES AND RESPONSIBILITIES

Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests.

Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other units.

Coordinate staff onboarding and manage the Commissioner's office budget.

Prepare Commissioner's travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS.

Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.

Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.

Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.

Exercise discretion in handling confidential information and assess the priority level for meeting requests.

Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.

Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach.

Upload, track, and update information on the Commissioner's document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.

Plan and coordinate Commonwealth and Department's annual employee recognition programs in collaboration with the Commissioner's support team.

Provide support to the Commissioner's Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor's Office, EOHHS, OCA, legislature, sister agencies, and federal government.

Provide coordination and coverage support for other Central Office units as needed.

Perform additional duties as assigned by the Executive Support Manager.

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 238954 when responding to this ad.

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