Administrative Assistant 3

Administrative Assistant 3

BCforward is currently seeking a highly motivated Administrative Assistant 3 for an opportunity in Redmond, WA- Hybrid!

Position Title: Administrative Assistant 3

Location: Redmond, WA-Hybrid

Anticipated Start Date: ASAP

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 1+ Month

Job Type: [FULL TIME [CONTRACT], [Hybrid]

Pay Range: [$25] - [$30]

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Requirement:

1. Minimum 2+ years experience with recent experience in a Business Administrator role.

2. Minimum 2 years experience with previous knowledge of Outlook.

3. Minimum 2 years experience of excellent interpersonal, organizational, planning and time management skills.

Description:

• The client is looking for a dynamic, fun, and energetic individual to provide stellar support for 2 GM's . This position requires the ability to take on a variety of roles, work in a fast-paced and dynamic environment, and show exquisite attention to detail.

To be successful, a viable candidate must have demonstrated ability to:

• Support 2 GMs in a fast-paced environment.
• Be self-motivated, have excellent communication and interpersonal skills, exercising sound judgment, tact, diplomacy, integrity, and professionalism always.
• Possess an aptitude to work independently and be comfortable operating with ambiguity.
• Multi-task and change direction in rapid response to a fluctuating work environment and make timely decisions.
• Possess solid project-management and problem-solving skills.
• Prioritize multiple projects with a positive attitude.
• Anticipate and remove administrative roadblocks.
• Achieve results with a high degree of accuracy and attention to detail.
• Develop collaborative relationships with others who have a diverse set of working styles and perspectives.
• Be an active member of the admin team, working on stretch goals, training, and participating in all team meetings and all hands.

Responsibilities include, but are not limited to:

GM Support

• Proactively manage GM's calendar with the possibility of another GM, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate.
• Manage/coordinate domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries.
• Work with GM/s to set up meetings, morale events, rhythm of the business (ROB) activities and assist with projects as needed.
• ROB calendar management
• Prepare and process expense reports.

Business Support

• Ensure compliance of administrative operational policies and procedures
• Process expense report approvals for team members.
• Manage headcount, recruiting and onboarding activities.
• Maintain and manage HeadTrax transactions for vendors, CSGs and FTEs
• Create and maintain org charts, distribution lists, office maps.
• Assist in budget management (T&E, Training, Morale dollars), ensuring appropriate spending.

Team Support

• Provide support to GM's team, as needed.
• General team support for All Hands, offsites and morale events (logistics such as room reservation and catering) for GM's team
• New employee setup
• Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests

Qualifications:

• Excellent interpersonal, organizational, planning and time management skills. An ability to work independently, deal with ambiguity, and solve routine problems proactively and effectively. The aptitude for adapting to changing circumstances.
• Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all interactions. Possess a high level of self-awareness and intrinsic appreciation for the value that admins provide.
• An aptitude to work independently without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail.
• Work successfully in a team environment, building effective working relationships inside and outside of the group, accommodating work styles and perspectives of diverse individuals.
• Proven track record of excellent judgment, problem resolution, teamwork, negotiation, budgeting and analytical skills, decision-making skills, and the ability to work under pressure required.
• Strong communication skills, both verbal and written, are required.
• Proficiency with client productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote, and SharePoint is required.
• The ability to maintain confidentiality is vital.
• Have a strong sense of urgency.

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

Keywords:

#Executive/AdministrativeAssistant #Calendaring #Travel #Expenses #Logistics

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 221591 when responding to this ad.

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