Executive Assistant I

BCforward is currently seeking a highly motivated Executive Assistant I in St. Petersburg FL 33716

Job Title: Executive Assistant I

Duration: 3 Months (Temp to Hire)

Location: St. Petersburg FL 33716

Anticipated Start Date: ASAP
(Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.)

Job Type: Contract (40 hrs. a week)

Pay Range: $35-$40/hr
(Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Job Description:
* Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, confidentiality, and tact

* Strong computer skills using Microsoft Outlook and MS Office - PowerPoint, Word and Excel (intermediate/advanced experience)

* Manage and prepare presentations for internal and external audiences, under general direction (does not facilitate presentations)

* Schedule and organize internal and external meetings and conferences (i.e., schedule attendees, conference rooms, placing catering orders and clean-up services)

* Coordinate and manage offsite and onsite meeting logistics (international and domestic)

* Liaise with other Administrative Assistants or Coordinators to schedule meetings and complex travel logistics: air, ground transportation, meeting preparation, agenda preparation and dinner arrangements, etc.

* Coordinate conference calls with internal and external customers and business partners

* Work independently with only general guidance on a variety of special projects

* Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests

* Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system

* Arrange domestic and international travel; process visas and passport renewals as needed

* Answer and screen telephone calls for executives from both internal/external sources, transfer calls to the appropriate party

* Organize and maintain necessary confidential files and records for department as required

* Coordinate and maintain office and kitchen with supplies

* Reviews and screens mail for the General Manager.

* Responds to regularly occurring requests for information.

* Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes.

* Prepares various confidential departmental reports as assigned by General Manager. Collects information, compiles into required format, prints, proofs and distributes to appropriate company personnel.

* Answers telephones, handles calls, routes to appropriate individual, or takes messages. Ensure customers, vendors and employees are handled in a professional and courteous manner.

* Establishes and maintains confidential files.

* Act as a liaison with other departments and outside agencies, including high-level staff such as Business Unit Leaders.


Education or Equivalent:

* Education or Equivalent: (Minimum required to perform the job)

High school diploma or equivalent required; college degree preferred

* Executive Admin 8+ years of experience

* Pharma industry experience a plus.

Benefits:
BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

About BCforward:
Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.
BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.
BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.
This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 238310 when responding to this ad.