Administrative Assistant

Job Title: Administrative Assistant
Location: 2455 S 7th St, Phoenix, AZ 85034
Work Type: Onsite
Duration: 4 months contract position with possibility to be extended
Pay Rate: $17/hr on W2

Required Skills:

• Ability to lift at least 50 lbs and bend/stand 35-45% of the time
• Computer skills
• Familiar with HIPAA background
• One year of experience handling records and data entry

Key Functions of the Role:

• This position supports compliance with the Code of Federal Regulations, Arizona Revised Statute, Arizona Administrative Code, HIPAA (1996), and AHCCCS/DDD contract mandates
• Ensures all member medical records are accessible and retained in compliance with regulatory requirements
• Onsite role at the DDD Records Management Center in a warehouse environment
• Ensures records meet retention schedule requirements and are quality-checked for compliance before assignment to record locations
• Organizes, logs, shelves, and maintains incoming files on a daily basis
• Identifies records for digitization and ensures compliance with HIPAA regulations
• Retrieves records upon request, tracks outgoing records, and ensures return
• Reprocesses records for quality control and proper housing within the Records Management Center
• Boxes files, scans, and digitizes active and retained member records
• Ensures digitization meets standards and assists with proper destruction of paper records once approved
• Supports the Records Supervisor with special projects related to records storage and maintenance
• Performs general office duties including filing, typing, operating and maintaining office machines, and data entry
• Performs other duties as assigned

Skills:

• Organizing high volumes of incoming records
• Workload management and prioritization
• Strong computer skills, specifically Google Suite
• Ability to stay on task and work independently
• Maintain working relationships with coworkers and departmental staff
• Strong attention to detail
• Ability to read, understand, and apply federal and state laws related to record retention and HIPAA requirements

Ideal Experience:

• One year of experience handling records and data entry

Qualifications:

• High School Diploma or equivalent

Interested candidates please send resume in Word format Please reference job code 249640 when responding to this ad.