Administrative Associate

BC Forward is looking for Administrative Associate in South San Francisco, CA 94080

Position Title: Administrative Associate

Locations: South San Francisco, CA 94080

Expected Duration: 6 Months
Job Type: Contract with possible extension

Pay Rate: $24.00/hr on W2

Position Overview:
We are looking for an experienced and detail-oriented Administrative Associate or Senior Administrative Associate to provide critical administrative support to our Drug Metabolism & Pharmacokinetics team. In this role, you will help streamline departmental operations, support senior directors, and ensure the efficient functioning of day-to-day activities. The ideal candidate will be highly organized, adaptable, and able to thrive in a scientific research environment.

Key Responsibilities:

Calendar Management:

• Manage and prioritize multiple Directors' calendars.
• Coordinate internal and external meetings, including in-person, virtual, and hybrid formats.

Meeting and Event Planning:

• Schedule and coordinate meetings, both onsite and offsite.
• Arrange catering and support on-site or virtual events.
• Prepare meeting materials, presentations, and logistical support for events.

Expense Reports and Purchasing Card Processing:

• Assist Directors with compiling, completing, and processing expense reports.
• Reconcile purchases using the company purchasing credit card and ensure timely processing.

Team Support:

• Provide backup coverage for the department's Principal Administrative Business Partner.
• Assist with administrative tasks and other functions for Research admins as needed.
• Demonstrate flexibility, adaptability, and a positive attitude while supporting team initiatives.

Visitor and Consultant Arrangements:

• Coordinate logistics for guest speakers/consultants, both domestic and international.
• Arrange travel, meetings, and processing of expenses.
• Handle special documentation requirements for healthcare provider visitors.

Office Management:

• Ensure the team has appropriate office equipment and supplies.
• Maintain up-to-date department roster, organizational charts, and email distribution lists.
• Coordinate office moves and conversions, streamline administrative processes, and handle miscellaneous requests.

Preferred Qualifications:

• Proven experience providing high-level administrative support to senior executives in a dynamic environment.

Educational Background:

• BS/BA degree, OR
• AA degree with 4 years of administrative experience, OR
• High School Diploma with 7 years of administrative experience or equivalent transferable skills.

Technical Proficiency:

• Strong experience with Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with web-based tools such as Google Mail, Calendar, Drive, Meet, Sheets, Zoom, and WebEx.

Communication Skills:

• Ability to draft professional correspondence and create presentation materials.
• Interact efficiently with all levels of staff and external contacts.

Confidentiality:

• Able to handle sensitive information with discretion and good judgment.

Self-Motivation and Organization:

• Capable of managing multiple tasks and projects independently while adapting to changing priorities.
• Strong organizational, problem-solving, and decision-making skills.

Team and Customer Orientation:

• Strong collaboration skills, with a focus on building relationships and providing excellent customer service.

Industry Experience:

• Background in the pharmaceutical or biotechnology industry, particularly in a research setting, is a plus.
  

Benefits
BCforward offers eligible employees a comprehensive benefits package that includes, but is not limited to, the following:

• Major medical coverage
• Health Savings Account (HSA)
• Dental and vision insurance
• Employer-provided group life insurance
• Voluntary life insurance
• Short-term and long-term disability insurance
• 401(k) retirement plan

---

About BCforward
Founded in 1998, BCforward was built on the principle that industry leaders require professional services and workforce management expertise to drive the development and execution of core business and technology strategies. As a Black-owned firm, BCforward delivers innovative solutions that support value capture and digital product delivery for organizations worldwide.

Headquartered in Indianapolis, IN, with an Offshore Development Center in Hyderabad, India, BCforward boasts a workforce of over 6,000 consultants serving more than 225 clients globally.

At BCforward, we champion the power of human potential to help businesses transform, accelerate, and scale. Guided by our core values-People-Centric, Optimism, Excellence, Diversity, and Accountability-we have supported our clients in achieving their strategic goals for over 25 years. Our strong company culture and commitment to these values have made BCforward a market leader and a best-in-class workplace.

---

Equal Opportunity Employer
BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

---

Privacy Notice
To learn more about how BCforward collects and uses personal information during the recruitment process, please review our Privacy Notice and CCPA Addendum. As part of this process, we may ask you to disclose various categories of personal information, such as identifiers, professional and educational details, and related information. This information will only be used to complete the recruitment process.

---

Additional Information
This posting is not an offer of employment. Applicants applying for positions in the United States must be legally authorized to work in the country. Providing false or fraudulent information in response to this posting may disqualify you from consideration.

Any offer of employment will be considered at will, regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 234041 when responding to this ad.

---