Administrative Associate

BCforward is currently seeking a highly motivated Administrative Associate for an opportunity in South San Francisco, CA 94080!

Job Description: Administrative Associate / Senior Administrative Associate, Drug Metabolism & Pharmacokinetics, Research, gRED

We are seeking a dynamic and proactive individual who thrives in a fast-paced scientific environment to join our team! This key position provides accurate and efficient administrative support to the Drug Metabolism & Pharmacokinetics Department and plays a critical role in building community and contributing to organizational goals.

Key Responsibilities:

As an integral part of our team, your responsibilities will include, but are not limited to:

• Calendar Management: Efficiently manage and prioritize the calendars of multiple Directors, coordinating various internal and external meetings, including in-person, virtual, and hybrid meetings.
• Meeting and Event Planning: Coordinate and schedule onsite and offsite meetings, arrange catering as necessary, provide on-site or virtual support during meetings, and prepare requisite meeting materials and presentations.
• Expense Reports and Purchasing Card Processing: Assist Directors with compiling, completing, and processing expense reports. Manage company purchasing credit cards for the group, including reconciling purchases in a timely manner.
• Team Support: Provide backup coverage to department Principal Administrative Business Partner and be a resource to other Research admins (as appropriate) for administrative duties and other miscellaneous functions whenever required. Demonstrate flexibility, adaptability, and a positive demeanor.
• Visitor and Consultant Arrangements: Coordinate and arrange visits for guest speakers/consultants from the US and abroad, including creating meeting schedules, making travel arrangements, and processing expenses. Complete special documentation requirements for visitors who are healthcare providers.
• Office Management: Ensure the team has current office equipment and materials appropriate for their work. Maintain the department roster, organization chart, and e-mail distribution lists. Coordinate office moves and/or office conversions, streamline department administrative and operational processes, and handle other miscellaneous requests.

Preferred Qualifications:

• Experience: Demonstrated capability to provide high-level administrative support to senior executives in a dynamic environment.
• Educational Background:
• BS/BA degree, or
• AA degree with 5+ years of administrative experience, or
• High School Diploma with 7 years of administrative experience or equivalent transferable skills.
• Technical Proficiency: Experienced with the Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with web-based tools such as Google Mail, Calendar, Drive, Meet, Sheets, as well as Zoom and WebEx.
• Communication Skills: Strong ability to draft professional correspondence, create and adapt presentation materials, and interact efficiently with all levels of staff and external contacts.
• Confidentiality: Ability to exercise good judgment and discretion when handling sensitive information.
• Self-Motivation: Capable of managing multiple projects and tasks with minimal supervision and adapting to changing priorities.
• Organizational and Problem-Solving Skills: Exceptional organizational abilities, strong problem-solving, and decision-making skills.
• Team and Customer Orientation: Strong collaboration and relationship-building skills, with a dedication to customer service.
• Industry Experience: Background in the pharmaceutical/biotechnology industry, particularly in a research setting, is a plus.

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 237264 when responding to this ad.