Administrative Assistant

Position Title: Administrative Assistant

Location: 60 Temple Place Boston, MA 02111

Expected Duration: 6+ Months

Job Type: Part Time/22.5 hours a week, CONTRACT, ONSITE

Purpose of Position/Summary:

Job Description:

• Assist Operations Assistant with the sorting of all incoming mail and deliver to staff mailboxes; handle incoming package deliveries and outgoing shipments from the office via FEDEX, UPS, or other shipping service; handle mail posting machine including ensuring balance of postage on machine is kept current; post daily outgoing mail and occasionally take large mailings to Post Office
• Assist Operations manager and Legal Council with record retention work to introduce hard files to the cloud and dissolve physical files by use of external services
• Assist with gathering information and preparation of internal newsletter
• Provide administrative support needs, answering and directing phone calls to Operations as other departments when possible and assist with conference room reservations, schedule appointments, and meetings
• Greet all MAPC visitors to the 6th floor reception area, and make sure they are assisted in a prompt and professional manner
• Assist and maintain and prep all conference rooms for meetings and other functions including equipment, supplies, food service request, room prep and clean up
• Assist in maintaining all office supplies, cleaning supplies, kitchen supplies, and other miscellaneous items
• Assist with preparation for meetings and Agency outings both in-house and externally including prep and planning and day of activities, as well as administrative functions

Qualifications:

• Strong research skills and resourcefulness abilities
• Excellent professional phone manner, strong communication skills
• Extremely well organized and high attention to details
• Strong proficiency with Microsoft Office Professional suite andGoogle Suite
• Ability to type 55-60 words per minute.
• Strong written and verbal communication skills required
• Excellent problem-solving ability.
• Strong work ethic and able tomanage multiple tasks.
• Ability to work optimally in ateam environment.
• Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
• Detail oriented with great accuracy.
• Some event planning experience will be beneficial to have.
• Ability to lift up to 50 pounds.

Interested candidates please send resume in Word format Please reference job code 231125 when responding to this ad.