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Administrative Assistant in Redwood City, CA at BCforward

Date Posted: 11/26/2018

Job Snapshot

Job Description

Administrative Assistant

BCforward is currently seeking an Administrative Assistant for a large pharmaceutical company located in Redwood City, CA.

Duration: Long-Term

Job Description/Details:

  • Worker will support one Scientist specifically but will also provide support to the rest of the office. See job description for additional details.
  • Provides communication management, schedule management, office management and other supportive duties relative to the department area in which they are assigned.
  • Performing general administrative tasks, such as faxing, photocopying, and filing.
  • Crafting first-draft documents from rough, sketchy information or in response to requests. Preparing basic form letters and other correspondence sent on a regular basis.
  • Editing and proofreading documents for content, style, and accuracy (including technical and/or scientific materials).
  • Compiling data and preparing presentations from handwritten notes using appropriate software packages.
  • Utilize communication systems such as voice mail, e-mail, distribution lists, etc.
  • Answering phones and directing incoming requests and faxes to the appropriate personnel;

    initiating contacts as required.

    Preparing materials for distribution and presentation at meetings (make labels, build inserts, etc.)

  • Handling e-mail and voice mail responses on an as needed basis for the business partner(s).
  • Maintaining the daily calendars of one or more department members adding and deleting entries, updating availability, authorizing changes to dates and locations, etc.
  • Communicating daily with the business partner to keep him/her informed of department or other important activities.
  • Arranging travel and scheduling requests for key department members' attendance at outside functions and/or activities.
  • Scheduling ad hoc and/or recurring meetings.
  • Role may require individual to enter/maintain databases, records and spreadsheets.
    • This Client is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
    • Working in an innovative culture where you can support the work of thousands of others around the globe dedicated to improving the lives of others.
    • This Client discovers and brings life-changing medicines to those who need them, improves the understanding and management of disease, and gives back to communities through philanthropy and volunteerism.
    • Client's values: integrity, excellence, respect for people. Greater than 90% of workers rate their the Client's assignment as above average or excellent.


  • High School Diploma or equivalent and 5+ years' experience in any type of assistant role (administrative assistant, executive assistant, etc.).
  • Must be assertive, organized and self-sufficient.

Interested candidates please send resume in Word format Please reference job code 75280 when responding to this ad.

Job Requirements

*High School Diploma or equivalent and 5+ years’ experience in any type of assistant role (administrative assistant, executive assistant, etc.). •Must be assertive, organized and self-sufficient.