Senior Executive Administrative Assistant

Job Title: IT Program Manager I

Location: Charlotte, NC - Hybrid, minimum 3 days onsite per week

Duration: Contract - 12 months

Pay Range: $44.90/hr (W2)

Job ID: 372488

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an experienced Executive Administrative Assistant supporting technology leadership. The role focuses on complex calendar management, executive support, and large meeting logistics across a hybrid environment. The ideal candidate will have strong experience in Microsoft 365, Outlook, and Agile tools such as Jira, and a proven ability to manage competing priorities while maintaining confidential information and delivering organized outcomes.

Responsibilities:

• Own complex executive calendar management, including prioritization and conflict resolution.
• Plan and execute large in-person and virtual meetings, including room reservations, technology setup (Webex, Microsoft Teams, Veracast), and catering.
• Coordinate travel, process expenses, and manage administrative workflows with discretion and accuracy.
• Gather, organize, and report information for executive use; draft and manage correspondence and internal communications.
• Support onsite logistics including visitor access, facilities requests, and event coordination.
• Use Jira and Confluence for team coordination and tracking as needed; maintain SharePoint repositories.
• Handle confidential and sensitive material with integrity and discretion.

Required Skills & Qualifications:

• Prior or current Executive Administrative Assistant experience with advanced administrative and analytical skills.
• Expert proficiency in Microsoft Outlook, Excel, Word, and PowerPoint; strong SharePoint skills.
• Experience supporting executives and managing multiple competing priorities with strong attention to detail.
• Exceptional verbal and written communication with demonstrated executive presence and stakeholder management.
• Ability to work independently, multitask, and perform under time constraints while maintaining confidentiality.
• Familiarity with Agile tools (Jira). Secondary skill: Ariba.
• Knowledge of Bank of America systems such as Concur, Ariba/eRequest, corporate travel services, myFacility, and visitor access systems.
• Polished phone and email etiquette; calm and professional demeanor.

Preferred Skills:

• Jira and Confluence proficiency; intermediate SharePoint with desire to learn.
• Executive management banking support experience; 10+ years as an Assistant.
• Event planning, facilities coordination, and office administration.
• Strengths in planning, prioritization, adaptability, collaboration, and customer focus.
• Analytical problem-solving and research; accurate recording and organizing of information.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

Additional Details

• Schedule: Hybrid, minimum 3 days onsite per week.
• Interactions: Internal stakeholders only; no external client engagement.
• Hours per Day: 8. Labor Type: Technical.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.