Administrative Assistant

Position Title: Administrative Assistant/ IT Program Manager

Location: New York, NY

Anticipated Start Date: ASAP

Please note this is the target date and is subject to the change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 12 months

Job Type: FULL TIME (40hrs/week), CONTRACT, Hybrid (3-days on-site/2-days WFH)

Pay Range: $50-60/hr

Please note that actual compensation may vary within this range due the factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Job Description:

Associate Role (SENIOR level)- Global Corporate & Investment Banking Technology, Anti-Money Laundering (AML) and Global Capital Markets (GCM)

Job Description:

• This role is responsible for providing diverse and confidential administrative support, including extensive calendar management for the AML and GCM Technology Executive.
• Key responsibilities include supporting the Executive with administrative tasks, coordinating travel arrangements, and processing expenses. Job expectations also include supporting administrative inquiries from the Executives directs, assisting with organizing in-person meetings and offsites, and managing different and conflicting activities in a responsive and personable manner.
• This role will provide diverse and confidential administrative support, including extensive calendar management.
• Key responsibilities will include supporting the executive with administrative tasks, coordinating travel arrangements, and processing expenses.
• Also included will be supporting administrative inquiries from the executive directs and assisting with organizing in-person meetings and offsites, Travel planning / booking, Expense processing.

Responsibilities:

• Provide administrative support for a global technology executive, consisting of calendar management, travel booking, event planning, and other administrative functions
• Support the Executives directs with questions around administrative processes. May also include expense processing and in-person meeting planning
• May be privy to sensitive information requiring considerable tact, diplomacy, and judgment

Required Skills:

• Administrative Services - prior administrative experience required. Working knowledge of Concur mandatory
• Attention to Detail - strong time management and organizational skills
• Planning - management of the Executives calendar, including resolving conflicting meetings
• Prioritization - ability to complete multiple priorities simultaneously
• Event Planning - logistics coordination for larger gatherings, including with partners external to the bank
• Oral / Written Communications - strong communication skills to interact with senior leadership, when communicating on the Executives behalf
• Problem Solving - ability to manage or resolve situations that change rapidly
• Adaptability
• Collaboration

Qualifications:

• Minimum of 5 years of administrative experience supporting executive level management
• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management
• Strong analytical and organizational skills with the ability to appropriately prioritize while maintaining a high level of client service and attention to detail
• Prior experience with handling confidential information, requiring considerable tact, diplomacy, and judgment
• Proficiency in key applications including Outlook, Word, WebEx, Excel, PowerPoint, and SharePoint

Must Have

• Clerical
• Office Coordination
• Project Administration / Tasks / Deliverables Mgmt
• Microsoft Office

Keywords:

Administrative assistant, administrative support, Concur, Travel Expense, calendars, scheduling, T&E.

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 244769 when responding to this ad.