Administrative Assistant

Administrative Assistant

BCforward is currently seeking a highly motivated Administrative Assistant in Summit, NJ

Job Title: Administrative Assistant

Location: Summit, NJ- 07901

Duration: 6+ Months

Work Schedule: Monday - Friday, Business hours
Pay Range: $26- $29/Hr. on W2

Led by Business Lead; support organization lead and provide administrative support for the Vector & External Manufacturing Operations team. Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Responsibilities include, but are not limited to:

• Coordinate logistics for monthly, quarterly Workshops/Meetings
• Manages catering requests, reserve conference rooms via Outlook, enter visitor registrations, check
• internal/external availability for meetings when needed.
• Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses, submit Expense Report via Concur
• Work closely with the EHS Conference teams, IT, Sodexo Catering, and External Event Coordinators
• As needed, creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders leveraging the ERP Systems (Icertis, Ariba, & SAP)
• Oversee and manage Dept's multiple Mail groups and communicate changes accordingly
• Assist with ordering office supplies, ensure office supply drawer is organized and stocked
• Calendar management, ensuring timely scheduling of meetings, prioritizing them effectively, and making sure they occur within appropriate timelines.
• Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g. emergencies, etc.) absences
• Advanced experience with MS Teams, SharePoint, and other client systems (Concur, Workday, Ariba, SAP) including MS Office.
• Performs additional general office duties as assigned.
• Work with minimal supervision, have strong initiative and follow up with focus on details
• Prioritize activities and takes prompt action based on an understanding of departmental objectives and business needs
• Demonstrate strong interpersonal skills and diplomacy in all levels of management

Key Competencies:

• High School degree required, some college preferred or equivalent experience
• 8 years administrative or comparable experience; prior Project Coordinator experience preferred
• Must have excellent organizational skills, thorough knowledge of computer programs (MS Office Word, PowerPoint, Excel and client's standard applications)
• SharePoint experience and knowledge
• Knowledge of client Systems and Processes, including Concur, Icertis, SAP, Ariba.
• Successful candidate must be able to learn new tools and systems in an ever-evolving environment.

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

Interested candidates please send resume in Word format Please reference job code 236200 when responding to this ad.

---