Event Planner Intermediate (3-6 years)

Job Title: Event Planner Intermediate (3-6 years)

Location: (Tampa, FL)

Duration: Contract - 5 months

Pay Range: $27.74/hr - $28.67/hr (W2)

Job ID: 372876

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an Event Planner Intermediate to join our dynamic team. The ideal candidate will have strong experience in end-to-end event planning, budgeting, logistics, and vendor management and a proven ability to deliver successful events from concept through reconciliation while leading cross-functional teams.

Responsibilities:

• Plan and execute events ranging from 10 to 500 attendees with varying complexity.
• Create and manage project plans, timelines, and detailed budgets, including preparation and post-event reconciliation.
• Lead event teams and coordinate multiple workstreams concurrently.
• Collaborate with senior leadership, business stakeholders, and clients to define objectives and success metrics.
• Provide strategic input on event concepts, programming, and audience engagement.
• Partner with internal teams including Food Services, Conference Services, Audio Visual, Security, and Facilities.
• Manage internal consulting, proposal development, and site selection through an RFP process.
• Negotiate with vendors and administer contracts, mitigating risks related to attrition and cancellation.
• Oversee hotel blocks, air and ground transportation, and all logistics including menus, room sets, décor, and AV.
• Develop copy for invitations and registration, and provide input on graphic design and event websites.
• Coordinate speakers, entertainment, activities, attendee communications, and on-site staff travel.

Required Skills & Qualifications:

• 3-6 years of professional experience in corporate or agency event planning and production.
• Proficiency in budget creation, forecasting, cost control, and reconciliation.
• Demonstrated strength in contract negotiation, RFP management, and vendor relations.
• Experience coordinating logistics, travel, housing, F&B, AV, and production schedules.
• Ability to lead teams, manage stakeholders, and communicate with senior management.
• Strong problem-solving skills with risk management and contingency planning experience.
• Excellent written communication for invitations, agendas, and stakeholder updates.

Preferred Skills:

• Certified Meeting Professional (CMP) or equivalent certification.
• Experience with event marketing, sponsorships, and post-event analytics.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits
• Opportunities for growth with global clients
• A supportive, inclusive culture that values innovation and people
• Exposure to cutting-edge technologies and projects

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.